In modern days, technology plays an increasingly significant role in people’s lives, notably in reducing the use of documents in various operations. Recently, there has been a move to abolish the use of copies of national ID cards and house registration for transactions in both governmental agencies and private sectors to enhance the service to be more convenient and modern with the help of technology, such as E-KYC identity verification or the use of OCR technology in data management. This article will explore the implications of reducing the use of national ID card copies, guiding you to find the answers.
Why should the use of ID card copies be canceled?
The cancellation of the use of ID card copies came into effect due to the royal decree published on December 6, 2021, which announced the directive of the Department of Provincial Administration to cease requesting ID card and house registration copies. This is in line with one of the policies of Gen. Prayuth Chan-o-cha to facilitate the transition to a digital government. The Cabinet had approved this facilitative measure to reduce the burden on the citizens and to fully integrate government agencies into an electronic working system, as of October 2, 2018.
In addition to government agencies, currently many businesses and organizations have improved their services. This includes financial institutions, banks, or insurance businesses that have developed their services to allow customers to carry out transactions with just a single ID card, in order to enhance the reliability and quality of the organization’s services.
4 Benefits of the Discontinuation of ID Card Copies in the Business Sector
The discontinuation of ID card copies and switching to the use of a single ID card can help enhance the convenience, speed, and quality of the organization’s services. The benefits of discontinuing the use of copies include the following :
1. Increase in service speed for customers
The discontinuation of using ID card copies will help increase the speed of various operations within an organization, whether it be employee recruitment or requesting information from service users during transactions. Conducting transactions with just a single ID card helps to reduce unnecessary and complicated steps, such as verifying signed copies, which, in some transactions, require a large number of signed copies. This can be time-consuming for both the service users and the officials in charge of verifying the documents.
2. Enhanced security for the personal information of service users
As we all know, using ID card copies means using paper to conduct transactions. After the transaction is completed, these copies should be properly disposed of to ensure the ID card owner’s security. However, sometimes mistakes happen which result in these copies getting out, causing harm to the ID card owner. Therefore, discontinuing the use of ID card copies can help reduce such risks
3. Elevating the efficiency of using Smart Cards
Smart Cards, the type currently in use, are cards that incorporate an “IC (Integrated Circuit) chip card” within them. This part functions to store and process the ID card holder’s data, such as name, surname, date of birth, address, religion, nationality, and even the card owner’s photograph. By prioritizing the use of the single Smart Card system instead of copies, organizations can work more efficiently, as all necessary information can be accessed directly from the card, expediting various processes and enhancing the reliability of the data retrieved.
Moreover, the Smart ID card can potentially replace other important governmental cards such as social security cards, taxpayer identification cards, and government official identification cards, etc. Looking forward, it might even be possible to use the ID card in lieu of a passport, allowing everyone to carry out all transactions with just a single card. This move streamlines various services and transactions, making it both easier and faster for people to manage their official dealings and reducing the amount of documentation individuals need to keep track of
4. Shortening the Document Processing Time with OCR
OCR (Optical Character Recognition) technology is a tool that facilitates tasks involving document management, making it easier and more efficient. It assists in reading the information on the ID card. OCR works by reading the ID card and correctly organizing the data, enhancing the speed and accuracy of operations.
Additionally, utilizing OCR technology helps reduce processes that involve the use of paper, allowing organizations to save space used for document storage, and also diminishing resource utilization. This fosters organization recognition in terms of swifter operations, data security, and data accuracy.
The Risks of Using ID Cards for Transactions
Even though using a single ID card for all transactions offers convenience and speed, it holds a risk of legal violations. Sometimes, the person performing the transaction might not be the person on the ID card, or they might use a fake ID. Hence, eKYC verification becomes essential to prevent identity forgery.
eKYC, or electronic Know Your Customer, allows users to verify their identities through screens on phones or computers using advanced technologies like Anti-Spoofing Liveness Detection to prevent face or image forgery and counteract deepfakes. Therefore, eKYC serves as a solution to decrease the risks associated with erroneous transactions using ID cards, enhancing their efficiency.
The abolition of using identity card copies is a strategy that organizations around the world are adopting. This method not only helps elevate the standard of services but also enhances the safety and swiftness in conducting transactions. However, to maximize the efficiency of single ID card transactions, it is advisable to employ E-KYC identity verification. This system aids in reducing vulnerabilities that might lead to identity card forgery.