Conducting background checks on employees before they start working is an essential process that every HR department must undertake to ensure a safe work environment and protect the company’s reputation. In today’s digital age, these checks have become more modernized, with online options making the process faster and more convenient. Where can organizations check a person’s background in the digital age? In this article, we will explore the answers to this question.
Key Points to Consider Before Conducting a Background Check
Before an organization proceeds with background checks, it is important to consider the following to avoid legal issues or violating personal rights:
1. Check via Government Agency Websites
Currently, government agencies offer online criminal background checks that can be easily conducted through their websites. The advantage of using government websites is that the process can be done online, taking up to 30 days (excluding public holidays). The fee for the document set is 100 THB, and the requester must collect the documents in person at the office. This method is suitable for individuals or organizations with a small number of employees needing background checks.
2.Avoid Violating PDPA Regulations
The Personal Data Protection Act (PDPA) plays a crucial role in protecting personal data. Organizations must ensure compliance with PDPA regulations by obtaining consent and conducting secure and confidential background checks. Non-compliance can result in legal consequences.
3.Ensure Data Accuracy and Completeness:
The accuracy and completeness of the information are essential when conducting background checks. Organizations should ensure that the data is up-to-date and includes various aspects, such as educational history, criminal records, and bankruptcy status, to make informed hiring decisions.
3 Ways to Check Background Information Online
Nowadays, online transactions play a significant role in our daily lives, including background checks. Here are three methods to conduct background checks online:
1.Check through the Criminal Records Division (CRD) WebsiteCRD
under the Office of Police Forensic Science, is responsible for maintaining criminal records. These records include photos, fingerprints, summaries, criminal behavior plans, and details of offenders. The general public cannot modify any data in the system.
CRD now offers online background checks via www.crd-check.com This service is available 24/7, and the process takes about 7-15 days (excluding weekends, public holidays, and special holidays). There is a fee of 100 THB per document set, and the documents must be collected in person at the office. This method is ideal for individuals or organizations with a small number of employees.
2.Use Professional Background Check Services
For organizations with a large number of employees, handling all background checks can be overwhelming for HR. Utilizing professional background check services is an efficient alternative, offering swift and comprehensive checks including work history and education background. These services typically take around 7-14 days to process and the cost varies depending on the information required by the organization. This approach ensures thorough and reliable background verification, enhancing overall hiring efficiency.
3.Verify Employees with Appman Background Checker
The Appman Background Checker is a digital employee background verification service ideal for organizations with a large workforce. It offers convenience, speed, and high-quality data. Utilizing the E-KYC system, it allows candidates to complete the process entirely online without the need for physical presence. This service ensures compliance with PDPA regulations and provides quick results, helping organizations hire transparent and qualified employees efficiently.
Summary:
Today, criminal background checks have become more convenient, fast, and modern. In the digital age, there are numerous options available for verifying personal histories, which significantly reduce the workload for HR personnel by eliminating the need for travel and complex paperwork. These options allow organizations to efficiently build a professional and transparent team.
